Internet Society of Australia
ABN 36 076 406 801
By Teleconference in accordance with Article 80
The meeting commenced at 17:45
1. Attendance
Present: Gunela Astbrink, Paul Brooks (Treasurer), Narelle Clark (President), Roger Clarke, Rob Forsyth, Tony Hill, Jerry Leeson, Andrew McRae, Skeeve Stevens
Apologies: George Fong (Vice-President), Rob Gregory, Cheryl Langdon-Orr (Secretary)
[Declarations of Interest]
2. Minutes of Previous Meeting
The Board adopted the Minutes of the Meeting of 13 December 2011.
Moved: Rob Seconded: Paul
3. Adjustments to Board Processes
The Board considered the Motions arising from the Meeting of Board members on 31 January, in file BoardChanges-120131.doc vsn of 3 February, which had been previously circulated and discussed.
3.1 The Board resolved to establish the following three
Board Committees:
• Events Committee
• Policy Committee
• Fund-Raising, Marketing and Promotion Committee (FUMP)
Moved: RobF Seconded: Gunela
3.2 The Board resolved to establish the following Task Force:
• Governance Task Force
Moved: RobF Seconded: Gunela
3.3 The Board resolved to approve the Policy re Committees and Task
Forces
Moved: RobF Seconded: Gunela
3.4 The Board resolved to adopt the Terms of Reference for:
• the Executive Committee
• the Events Committee
• the Policy Committee
• the FUMP Committee
• the Governance Task Force
Moved: RobF Seconded: Gunela
3.5 The Board resolved to amend the Policy re Committees
and Task Forces
Replace para. 10. with the following:
In general, Committees and Task Forces may co-opt other appropriate persons.
Those persons may be members or non-members of ISOC-AU, but Board approval of
non-members is required prior to their co-option.
Moved: Andrew Seconded: Jerry
3.6 The Board resolved to appoint Board-members to
Committees and the
Task Force
as per the document entitled 'Initial Appointment of Committee-Members', as
amended
Moved: Roger Seconded: RobF
3.7 Frequency of Board Meetings
The Motion was 'The Board resolves to meet (4) times per
annum'
Moved: RobF Seconded: Roger
Changed from 4 to 6 meetings p.a., by 4-1, with 1
abstention,
then Carried 5-1
The Meeting noted the importance of frequent Executive Committee meetings, and frequent reports to the Board.
3.8 The Board resolved to dissolve the following Committees:
• Revenue Sub-committee
• Sponsorship Sub-committee
• Membership Sub-committee
• Remuneration Sub-Committee
Moved: Roger Seconded: Skeeve
4. Actions Arising/Carried Over from the Minutes
See Attachment
5. Reports
5.1 Executive Director's Report
The Board accepted the Report.
5.2 Treasurer's Report
The Board accepted the Report.
5.3 Committee Reports
The Board noted that no reports were to hand from any of the Committees that
had now been dissolved.
The Board noted that future Board Agendas will include entries for
• Events Committee
• Policy Committee
• FUMP Committee
• Governance Task Force
The Board noted that Committee Reports are to be posted on the Board list 7 days before the date of the Board meeting
5.4 Director's Representations
Paul advised that Communications Alliance has kicked off a new
technical working
committee (WC36), looking to revise document G632:2007 Quality of Service for
Internet Protocols. Paul is on the committee as a representative of
The Internet
Society of Australia, and is chairing the working committee.
Rob F advised of Meetings of the Australian Federal Government taskforce for Trusted Identities in Cyber space (PM&C), as a Director of NSW Board of Crimestoppers (NSW Police), Member of the Australian Federal Government National Standing Committee on Cloud Computing (DBCDE), Member of the NZ Government’s Cyber Security Awareness Advisory Group (Ministry of Economic Development), member of the Steering Committee of Cyber Security Awareness Week (DBCDE). Chairman of the Over the Horizon forum being the final event of the Australian Cyber Security Awareness Week (DBCDE) and Chairman of the Internet Industry Association (IIA) Security taskforce
Roger advised of a Meeting of the Australian Federal Government taskforce for Trusted Identities in Cyber space (PM&C)
6. SIGs Report 6.1 IPv6
The Board heard a verbal Report from Tony
The Board noted that the Events Committee is to prioritise a broader Event during 2012, in a manner that leverages off and does not undermine the IPv6 Summit.
6.2 S&E (Skills & Expertise)
Nil Report.
6.3 Accessibility & Usability
Held over to the next Meeting due to time limitations
7. Discussions With Notice
Nil.
8. Other Business
Nil.
9. Next Meetings
––– PROVISIONAL –––
Motions:
1. That Board meetings continue to be scheduled for the 2nd
Tuesdays of relevant
months
2. That one Board meeting be scheduled at a time suitable for finalising the
Annual Report
3. That one Board meeting be scheduled between the AGM and
year-end, to enable
the new Board to convene
4. That the 2012 schedule be as follows:
Tue 14 Feb 2012
Tue 10 Apr 2012
Tue 12 Jun 2012
Tue 14 Aug 2012
Tue 11 Sep 2012 (prep for AGM)
Tue 13 Nov 2012 (post AGM)
The meeting concluded at 19:05
3.1 Suitability of Google Docs as the Board's shared work-area
ROGER to clarify concerns about Accessibility without a Google
login, and Accessibility
and use by Google and third parties
To the Policy Committee
3.2 Juniper ANDREW, PAUL to liaise further with them about
membership renewal
CLOSED
3.3 Flexibility on Membership Rates
HOLLY to organize a meeting of Membership Committee to include consideration
of this
To the Governance Task Force
3.4 Forum Series
EXEC CTEE TO WORK WITH ROBG re Copyright, and likely speakers to articulate
the plans
To the Events Committee
3.5 ISOC-AU Policy Position on USO Issues
GEORGE to draft for the Board's consideration
To the Policy Committee
Paul declared an interest in the form of a consultancy to the DBCDE
re USO matters
3.6 Organisational Membership / Sponsorship
ALL BOARD MEMBERS are to provide specific suggestions regarding organisations
and individuals within them who are good prospects to approach, and
to arrange
two organisational contacts per Director by September – later amended
to March 2012
To the FUMP Committee
3.7 Governance and Authorisations
TONY, NARELLE to provide a background document and//or proposal
Narelle has provided a draft.
To the Governance Task Force
3.8 NBN
GUNELA, GEORGE, HOLLY to tele-conference prior to meeting with NNSW MP
Done, but expanded to consideration of a possible regional forum on the NBN
To the Events Committee
3.9 A Process for reporting on IPv6 uptake in Asia
GUNELA, NARELLE, PAUL to progress
CLOSED
3.10 Paul's Attendance at the Meeting of 11 Dec 2010
HOLLY to amend the web-site copy of the Minutes
PAUL to amend the draft report of Directors' attendance at meetings
DONE AND CLOSED
Signed as a correct and complete record of the above meeting. Narelle Clark, President, ISOC-AU